Efficiency is a business quality many companies want, but not many of them have. This is because, as humans, we can’t be 100% efficient. There are always factors that tend to affect our work. That said, this loss of efficiency can cost a business thousands or even millions of dollars yearly. As you may already know, it is clear as day that efficiency is tied to the profits of the company. The growth of a company is greatly affected by this business quality.
If you want to find out how to become more efficient, you’re in luck. This article highlights five tricks to fine-tune your business’ efficiency.
The Processes Of A Company
Before you can understand how to make business more efficient, it is essential for you to know all the company’s business processes. That said, there are three main categories of business processes, and they are:
These are the processes people are most familiar with. These are operations of a business that interacts directly with the customers, giving them value by providing them with goods or services. Some of the operations in primary processes include marketing, sales, and manufacturing. The problem is that the workflows of these processes involve time-consuming activities, no matter what Workflow tool and strategy they use. For example, marketing and sales include repetitively sending emails and compiling lists. The people in charge of this have to do the menial task of searching for emails, putting them into lists, fine-tuning the emails for each prospect, and then sending them out. Tedious, isn’t it? Most times, this alone takes half a day or more, leaving less time for critical thinking.
The manufacturing process also includes repetitive actions that can easily be delegated to automation.
This secondary process is the aspect of a business that does not directly interact with the customers. Instead, this process supplements the primary processes, helping to keep it running. The operations in secondary processes include Accounting, Human Resources, and IT.
However, like primary processes, they also involve time-consuming activities. The accounting department involves sitting down for hours, balancing the books, and keeping the company’s finances in check. The human resource and IT departments have their share of time-consuming activities as well. The workflows of these sectors include a lot of menial tasks that tend to slow work down, such as looking at data and analytics to solve a simple problem. This can easily be solved with automation.
The management process is the last business process of the company. Simply put, they manage all the activities of employees and operations in the primary and secondary processes. The operations in the management process are communication, budgeting, and infrastructure. They are not exempted from a need to automate. In fact, when a company wants to get automated, this is the first sector of the company that needs to undergo that change.
Some Tips On How to Fine-Tune Your Business’ Efficiency
As mentioned above, the efficiency of a company can be significantly affected by human error and repetitive actions. Luckily, there are some ways you can restore your company to full efficiency. Thus, below are five steps you can take to fine-tune your business’ efficiency. The best part about these steps is that they are relatively easy to do.
1. Redefine and Automate Processes and Workflows
Workflows operated and managed by humans tend to be prone to errors. They are a sequence of tasks that processes sets of data endlessly. Unfortunately, several external factors affect humans, making them more likely to make mistakes. You may think these mistakes are trivial, but they can jeopardize the progress of a company.
Hence, it is best to automate processes and workflows as fast as possible.
Many companies are adopting automation in recent times, and reports estimate that most companies would have been reasonably automated before the end of the decade.
2. Set Up An End-To-end Strategy
An end-to-end strategy looks into ALL the strategies of a company. The problem with this is that many companies don’t have concrete end-to-end strategies. The ones that do set pretty unrealistic goals and objectives.
That said, the best thing for you to do is to set up a realistic end-to-end strategy that translates these strategies into an achievable reality.
3. Communicate And Educate Employees About The Changes
After you make some changes, there’s no doubt that some employees would be confused about what to do. Some of them also have fears of being replaced by automation and new technologies. Hence, it is your job to communicate with your employees and dispel popular misconceptions about automation. Inform them about upcoming changes and new directives on the role they’re to play in the company.
4. Test-run, Review And Implement The Changes
Lastly, try as much as possible to test-run and review the changes automation has made. Implement the changes as soon as you can, to see a difference. At the end of a particular period, say, three months, look at the records you’re making compared to when your company had no automation.You would most likely see a massive improvement!
When you want to get your company automated, make sure you’re keeping the future in mind. Any automated system you want to get and plan to start using should be able to help your business and all its employees for years to come!
5. Keep Your Goals Clear
If you don’t keep your goals clear, there’s no way your employees are going to strive to be as efficient as possible. Having clear goals allows your employees to aim for a particular objective, and work hard to meet up with it. If the objective sounds unrealistic or vague, they would be way less motivated.
That said, assign each of your employees clear and detailed assignments, which should tell them what you’re expecting from them. When automation is involved, don’t expect your employees to figure it out on their own. Tell them exactly how you want them to use the automation you have provided to increase their efficiency.
Efficiency is quite a tricky quality to maintain. There are a lot of factors that actively contribute towards a business’ overall efficiency. Luckily, the above are five tips on how to fine-tune your business’ efficiency. This article has also helped inform you how small, strategic changes can make a big difference in a business’s efficiency.