Data collection is already tricky. When you add the word “field” to it, it becomes even more complex. No matter what industry you work in, every business around the globe relies on data. You will not be able to climb the ladder of success if your data is lost or misused.
Although most industries remain cautious about using technology to optimize business structures, those adopting it are making great strides and leading the market. Here are reasons why the mobile forms app is a must-have for your business structure. This article will highlight the significant benefits of using mobile apps to store data.
Field Workers Can Send Data in Real-Time
Field workers can use mobile form apps to collect field data and submit it in real-time if they have internet connectivity. Workers would need to wait until the end of each day to submit data to their offices. Only then can other employees access the data. Employees can view and analyse the data from the field using mobile apps.
Paper can not only result in higher operating costs, but it also decreases productivity. After the paperwork has been completed, it must then be processed. This is applicable to companies that employ workers who work remotely or in the field. You must return the paperwork from another location.
Field workers spend time looking for a scanner and fax machine to send in documents or wait until they are available. It is inefficient to wait until forms arrive or to be emailed to an office before data can be used. Once employees have received paperwork, they should be filed and entered into a database or sent to a manager or supervisor.
It will reduce time, increase employee productivity, and lower costs to have data delivered faster to your company. Digital systems can reduce errors in data entry and the time it takes for data to reach core systems, systems, stakeholders, or other parties.
Workflow Improvement in Operations
The mobile form app is a great way to save time and streamline your operations. Every second your employees spend filling out paperwork and returning it back to you is a loss of money. After the paperwork is collected, you need to add it into your database.
This increases time and increases the likelihood of making mistakes. The mobile forms app offers many additional options. The mobile forms app allows you to not only send your data directly to the database, but also quickly lodge customer complaints. The details of your complaint will not be sent to you in writing. If you want to save time, it is recommended to immediately switch to mobile forms.
Once you start adding data to your database, mistakes are less likely. This is because if you use paper forms to add data, it can take quite a while and you will have to wait for any changes to be made. Mobile forms allow you to instantly gather data and update your database. Live analysis of your data can be done to help you avoid mistakes and make better decisions. This will allow you to make improvements in many areas that directly impact sales.
If your job involves extensive fieldwork, the first reason to use a mobile app is to increase productivity. Encourage your employees to use a mobile form app to organize their tasks. They won’t have to navigate through multiple pages looking for the information. They can search for what they need in seconds.
Employees in the field will be more aware and accountable for their mobile forms. Mobile forms allow you to automatically send the most current mobile forms to field workers. You can also trigger SMS or email notifications based upon data submissions, allowing for faster reaction times, which can be critical.
Mobile forms can be equipped with single sign-on, GPS, and time stamps. This allows managers to know who, where, and when each form was completed. Managers can also create permissions for individual or group forms, giving each user the suitable form and data access.
Software for Mobile Forms Prevents Data Loss or Miscommunications
The fieldworker fills out a mobile application, and the data is automatically saved to the smartphone. The field data collected are automatically saved to the cloud as soon as the mobile application is submitted. This prevents costly data loss and makes it easier to retrieve data again. All authorized employees in the office and on the field have access to the record when the mobile form has been submitted. Every team member has immediate access to the same information so that there are no miscommunications or misunderstandings.
Mobile form apps can be used to track equipment maintenance, report equipment or field conditions, track projects and production processes, and save you from data loss and errors.